Privacy Policy

Introduction

The Nigerian Society of Economic Geologists (NSEG) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (nseg.com.ng), use our services, or interact with us. By using our services, you consent to the practices described in this policy.

Data We Collect

We collect information that you voluntarily provide to us, including:

• Membership Information: Name, email address, phone number, organization, designation, and professional details when you register as a member.
• Conference Submissions: Author names, affiliations, abstract content, and related academic information when you submit abstracts or register for conferences.
• Manuscript Submissions: Author details, manuscript content, research data, and peer review correspondence submitted to the Bulletin of Economic Geology.
• Payment Information: Payment receipts and transaction details for membership fees, conference registration, and article purchases.
• Contact Information: Name, email, and message content when you contact us through forms on our website.
• Newsletter Subscriptions: Email address and name when you subscribe to our newsletter.

Cookies & Tracking

We use the following types of cookies and tracking technologies:

• Essential Cookies: Session cookies necessary for the website to function properly, including authentication and security.
• Analytics Cookies: Google Analytics to understand how visitors interact with our website, helping us improve our services.
• Preference Cookies: Cookies to remember your preferences, such as cookie consent status.

You can control cookies through your browser settings. Disabling essential cookies may affect website functionality.

How We Use Your Data

• Process and manage membership registrations and renewals.
• Facilitate conference abstract submissions and registrations.
• Manage the manuscript submission, peer review, and publication workflow for the Bulletin of Economic Geology.
• Communicate with you about your membership, submissions, and society activities.
• Send newsletters and event notifications (with your consent).
• Improve our website, services, and user experience.
• Comply with legal obligations and resolve disputes.

Third-Party Sharing

We do not sell your personal information. We may share your data with:

• Payment Processors: Paystack for processing membership and publication fees.
• Email Services: Third-party email providers for sending transactional and newsletter emails.
• Analytics Providers: Google Analytics for website usage analysis.
• Peer Reviewers: Anonymized manuscript content is shared with peer reviewers as part of the double-blind review process. Reviewer identities are kept confidential.

Peer Review Confidentiality

The Bulletin of Economic Geology employs a double-blind peer review process. Author identities are not disclosed to reviewers, and reviewer identities are not disclosed to authors. All manuscripts, review comments, and editorial correspondence are treated as confidential. Reviewers are required to maintain confidentiality and not use unpublished material without permission.

Data Retention

• Membership Data: Retained for the duration of your membership and for a reasonable period thereafter for record-keeping.
• Published Articles: Author information associated with published articles is retained permanently as part of the scholarly record.
• Unpublished Manuscripts: Rejected or withdrawn manuscripts are retained for up to 2 years after the final decision.
• Payment Records: Retained as required by applicable financial regulations.
• Contact Messages: Retained for up to 1 year after resolution.

Your Rights

You have the right to:

• Access: Request a copy of the personal data we hold about you.
• Correction: Request correction of inaccurate or incomplete information.
• Deletion: Request deletion of your personal data, subject to legal and contractual obligations.
• Opt-out: Unsubscribe from newsletters and marketing communications at any time.
• Portability: Request your data in a machine-readable format.

Note: Deletion of author information from published articles may not be possible, as it forms part of the permanent scholarly record.

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include encrypted data transmission (SSL/TLS), secure password storage, and access controls. However, no method of electronic transmission or storage is 100% secure.

Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights, please contact us:

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last updated" date. We encourage you to review this policy periodically.